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Tips for Mailing in Canada

Today I’m going to share some tips and guidelines for mailing handmade cards in Canada.  Please note this is only a guide.  If you are not sure, please visit your post office because what I’m sharing today is only my experience and I am NOT a certified mail clerk!  

I’ve often heard people say that they don’t use our Note Cards because they can’t mail them.  That is incorrect – the note cards are a perfect size to be mail with no extra postage as long as you don’t put a lot of layers on them!  The size is acceptable. 

Canada Post Guideline

Letter weight and size

Know which mail size applies to your item to get the right postage rate. Use weight and dimensions to determine whether your mail is standard or oversize.

See which mail size applies to your item

Pay the right amount for your postage. Postage pricing for a letter is based primarily on the size and weight of your letter. Check out the standard dimensions – there are 2 main categories of letter mail weights and sizes

There are 2 main categories of letter mail weights and sizes – minimum dimensions for all items are 5.5 inches x 3.5 inches (140 mm x 90 mm)

  • Standard (50 g or less) – use a single stamp for items that are within the standard weight and size range.
    • Maximum dimensions for all items are 9.6 inches x 6.1 inches (245 mm x 156 mm) however, the maximum dimensions for cards and postcards to the USA or an International destination are 9.2 inches x 4.7 inches (235 mm x 120 mm)
  • Non-standard and oversize (0-500 g) – oversize or non-standard size envelopes and postcards will cost you more in postage.
    • Maximum dimensions are 15 inches x 10.6 inches (380 mm x 270 mm)
    • If your letter is larger than the maximum dimensions, above you’ll need to use parcel services.

Tips for addressing letters and parcels mailed within Canada

Proper addressing helps with processing your letters and parcels so they get to their destination promptly.

  • Write in uppercase (block) letters
  • Put information title or floor number above the street address
  • Put a hyphen between the unit/suite/apartment number and the street number – don’t use the # symbol
  • Abbreviate the street type (“AVE” for “Avenue”)
  • Abbreviate the street direction (“SE” for “Southeast”)
  • Put city, province and postal code on the same line
  • Abbreviate the province (“ON” for “Ontario”)
  • Separate the first and last 3 elements of the postal code with a space – don’t use hyphens
  • Put 1 space between the city and province
  • Put 2 spaces between the province and the postal code

Canadian addressing example


Why was my item returned to the sender?

  • The address does not exist
  • The item does not bear a sufficient address
  • The addressee has moved without providing a forwarding address
  • The item is refused by the addressee
  • The item contains insufficient postage

Your item will require new postage before you resend it.

Mailing guide

You can make your own by cutting a 1/4″ slot in cardstock or cardboard. When using the mailing guide, it has to slide through easily. You shouldn’t have to push it through the slot.

What do you do when you have embellishments?

Mailing cards with embellishments on the card front can be tricky. Mail goes through machines and the embellishments like pearls, rhinestones, etc. can get pushed through the envelope and sometimes even tear your card.  To help minimize damage like this:

  • you can lay a piece of foam over the top
  • use an embossing folder (3D is the best) to emboss a piece of card stock the size of your card front and place it on top – this will also show some embossing folder designs available!
  • flip the card so the front is on the inside and the inside is on the outside

This will protect your card and embellishments. Once again you will need to make sure the finished card & envelope is not over the ¼ inch thickness.

Can you mail a cards in clear envelopes?

Yes, you can! What a great way to share your pretty cards! I suggest putting the mailing address and your return address on a piece of copy paper and slip it inside the clear envelope with the card. To mail, you will need to make sure you place the stamp on the OUTSIDE of the clear envelope.

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