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Tips for Mailing in Canada

Today I’m going to share some tips and guidelines for mailing handmade cards in Canada.  Please note this is only a guide.  If you are not sure, please visit your post office because what I’m sharing today is only my experience and I am NOT a certified mail clerk!  

I’ve often heard people say that they don’t use our Note Cards because they can’t mail them.  That is incorrect – the note cards are a perfect size to be mail with no extra postage as long as you don’t put a lot of layers on them!  The size is acceptable. 

Canada Post Guideline

Letter weight and size

Know which mail size applies to your item to get the right postage rate. Use weight and dimensions to determine whether your mail is standard or oversize.

See which mail size applies to your item

Pay the right amount for your postage. Postage pricing for a letter is based primarily on the size and weight of your letter. Check out the standard dimensions – there are 2 main categories of letter mail weights and sizes

There are 2 main categories of letter mail weights and sizes – minimum dimensions for all items are 5.5 inches x 3.5 inches (140 mm x 90 mm)

  • Standard (50 g or less) – use a single stamp for items that are within the standard weight and size range.
    • Maximum dimensions for all items are 9.6 inches x 6.1 inches (245 mm x 156 mm) however, the maximum dimensions for cards and postcards to the USA or an International destination are 9.2 inches x 4.7 inches (235 mm x 120 mm)
  • Non-standard and oversize (0-500 g) – oversize or non-standard size envelopes and postcards will cost you more in postage.
    • Maximum dimensions are 15 inches x 10.6 inches (380 mm x 270 mm)
    • If your letter is larger than the maximum dimensions, above you’ll need to use parcel services.

Tips for addressing letters and parcels mailed within Canada

Proper addressing helps with processing your letters and parcels so they get to their destination promptly.

  • Write in uppercase (block) letters
  • Put information title or floor number above the street address
  • Put a hyphen between the unit/suite/apartment number and the street number – don’t use the # symbol
  • Abbreviate the street type (“AVE” for “Avenue”)
  • Abbreviate the street direction (“SE” for “Southeast”)
  • Put city, province and postal code on the same line
  • Abbreviate the province (“ON” for “Ontario”)
  • Separate the first and last 3 elements of the postal code with a space – don’t use hyphens
  • Put 1 space between the city and province
  • Put 2 spaces between the province and the postal code

Canadian addressing example

VPO1855-1-en-updated

Why was my item returned to the sender?

  • The address does not exist
  • The item does not bear a sufficient address
  • The addressee has moved without providing a forwarding address
  • The item is refused by the addressee
  • The item contains insufficient postage

Your item will require new postage before you resend it.

Mailing guide

You can make your own by cutting a 1/4″ slot in cardstock or cardboard. When using the mailing guide, it has to slide through easily. You shouldn’t have to push it through the slot.

What do you do when you have embellishments?

Mailing cards with embellishments on the card front can be tricky. Mail goes through machines and the embellishments like pearls, rhinestones, etc. can get pushed through the envelope and sometimes even tear your card.  To help minimize damage like this:

  • you can lay a piece of foam over the top
  • use an embossing folder (3D is the best) to emboss a piece of card stock the size of your card front and place it on top – this will also show some embossing folder designs available!
  • flip the card so the front is on the inside and the inside is on the outside

This will protect your card and embellishments. Once again you will need to make sure the finished card & envelope is not over the ¼ inch thickness.

Can you mail a cards in clear envelopes?

Yes, you can! What a great way to share your pretty cards! I suggest putting the mailing address and your return address on a piece of copy paper and slip it inside the clear envelope with the card. To mail, you will need to make sure you place the stamp on the OUTSIDE of the clear envelope.

Forever Greenery

Forever Greenery is one of the most beautiful suites in the 2020 Annual Catalogue! I recently shared this card during a Facebook Live to show how easy it is to create something that anyone would love to receive.

Here are the products used:

If you want to order, click on the image or the description and you’ll be directed to my online store!


  • Cut Whisper White Cardstock at 8-1/2″ x 5-1/2″, score at 4-1/4″
  • Cut Whisper White Cardstock at 5-1/4″ x 4″
  • Use Soft Sea Foam and Pear Pizzazz Classic Ink to stamp the leaves from the Forever Fern stamp set.
  • Use Shaded Spruce Classic Ink to stamp the dots from the Forever Fern stamp set.
  • Use the Big Shot with the Subtle Dynamic Textured Impressions Embossing Folder to add texture to the layer.
  • Cut Soft Sea Foam Cardstock at 1″ x 4-1/4″ – trim both ends with the Lovely Label Pick A Punch.
  • Cut Forever Greenery DSP at 3/4″ x 3-3/4″ – trim both ends with the Lovely Label Pick A Punch. Use Seal Adhesive to attach to the Soft Sea Foam layer.
  • Cut Whisper White Cardstock at 1/2″ x 3-1/4″ – trim both ends with the Lovely Label Pick A Punch. Use Versamark Ink to stamp the greeting from the Lovely You stamp set – sprinkle with Silver Embossing Powder – melt the powder with the Heat Tool. Use Seal Adhesive to attach to the DSP layer.
  • Use Stampin’ Dimensionals to attach the greeting layer over the area where the leaves meet.

Rainbow Birthday Card

These cute little flowers are made with the Confetti Flowers Border Punch. I loved arranging them to make a Rainbow Birthday Card that I’m excited to send to a special friend on my list!

Here are the products used:

If you want to order, click on the image or the description and you’ll be directed to my online store!

Here are the instructions and dimensions for this card:

  • Cut Whisper White Cardstock at 8-1/2″ x 5-1/2″, score & fold at 4-1/4″, burnish with Bone Folder.
  • Cut Brass Foil Sheet at 5-1/4″ x 4″. Use Layering Oval Die & Big Shot to cut an oval from the centre of the Brass Foil Sheet. Use Stampin’ Seal to attach to the card base.
  • Cut Whisper White Cardstock at 5″ x 3-3/4″. Use Stampin’ Seal to attach the Brass Foil oval to the centre of this layer.
  • Use Flowering Border Punch to punch out flowers from selected rainbow colours. You will need 1 large flower and 2 medium flowers of each colour for this design.
  • Arrange the flowers in “rainbow order” around the oval with the large flower closest to the oval and the 2 medium flowers as the supporting “legs”.
  • Once you’re happy with the layout, place some Multipupose Liquid Glue on your Silicone Mat (don’t have this mat? You can use waxed paper.) Use the sticky putty on the end of your Take Your Pick Tool to pick up the flower, dip it in the liquid glue, and place it on the Whisper White layer. I placed all the large flowers first and then added the medium flowers.
  • Stamp the greeting from Peaceful Moments stamp set in Memento Black Ink on Whisper White Cardstock. Use Layering Oval Die & Big Shot to cut it out. Attach over the Brass oval with Multipurpose Liquid Glue.
  • NOTE: Try to keep from getting liquid glue on the Brass oval – if you look closely you can see that I got a few smudges on mine! It’s really hard to get them off!! 😄
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